Steps to Take Before Outsourcing to a Virtual Assistant

Posted: April 17, 2011 in My Blogs
Tags: , , , , , , ,

Doing your homework before you hire a Virtual Assistant can turn the vision into a reality. The notion of hiring a Virtual Assistant may seem too good to be true, however the following steps will get you on the right track to finding the right VA for you and it  will save you time and money when you do start looking!

As business owners themselves, Virtual Assistants are also professionals with experience in running a business so are understanding of your needs. Although some Virtual Assistants will specialise, they also have skills in many other areas so you will want to understand and appreciate what skills are most valuable to you.

If you follow these steps, the benefits will become obvious!

  • Write down the tasks you perform each day. You may want to do this over a week or two. Write down everything; checking email, calling customers, advertising, etc.
  • Go through your list and determine everything that is repetitive or can be considered a process, and create a new list.
  • As you perform each task on your list, document the steps as they are performed, from start to finish.
  • Create an “Actions” document for each task. This will increase your confidence that things will be done the way you want them to be done when you hand them over.
  • Make a new list of all the things you should be doing but can’t seem to find the time, and the projects that you lack the necessary skills to complete. It may be organising your inventory, getting your first website online, updating content, contacting previous customers, getting started with and running your Social Media Marketing or researching new opportunities.
  • Go through your “To Dos” and determine the types of experience needed to complete your projects (i.e. internet research, web design, customer service skills, etc.).

Now that you have all your processes documented, and you know the skills that you are looking for, you are ready to find a VA that fits your needs.

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