Doing your homework before you hire a Virtual Assistant can turn the vision into a reality. The notion of hiring a Virtual Assistant may seem too good to be true, however the following steps will get you on the right track to finding the right VA for you and it  will save you time and money when you do start looking!

As business owners themselves, Virtual Assistants are also professionals with experience in running a business so are understanding of your needs. Although some Virtual Assistants will specialise, they also have skills in many other areas so you will want to understand and appreciate what skills are most valuable to you.

If you follow these steps, the benefits will become obvious!

  • Write down the tasks you perform each day. You may want to do this over a week or two. Write down everything; checking email, calling customers, advertising, etc.
  • Go through your list and determine everything that is repetitive or can be considered a process, and create a new list.
  • As you perform each task on your list, document the steps as they are performed, from start to finish.
  • Create an “Actions” document for each task. This will increase your confidence that things will be done the way you want them to be done when you hand them over.
  • Make a new list of all the things you should be doing but can’t seem to find the time, and the projects that you lack the necessary skills to complete. It may be organising your inventory, getting your first website online, updating content, contacting previous customers, getting started with and running your Social Media Marketing or researching new opportunities.
  • Go through your “To Dos” and determine the types of experience needed to complete your projects (i.e. internet research, web design, customer service skills, etc.).

Now that you have all your processes documented, and you know the skills that you are looking for, you are ready to find a VA that fits your needs.

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“Don’t keep him waiting, child! Why, his time is worth a thousand pounds a minute!” Lewis Carroll, “Through the Looking Glass”

How often do you say you have no time? You’re pushed for time, short of time, can’t find the time. Lack of time is the excuse of choice for not doing all sorts of jobs: tackling the office admin, sorting out the filing, organising your business contacts, writing another blog post … the list is endless.

Yet time is one commodity we all share equally: everybody on the planet has 60 minutes in every hour, 24 hours in every day. The difference between people who get things done and those who don’t isn’t in the amount of time they have, but how they use it. And how you use your time depends to some extent on how you value it.

Is your time worth a thousand pounds a minute? Probably not: Lewis Carroll was having a bit of a go at Victorian materialism when he picked that figure, and even today, Britain’s richest man, the Duke of Westminster, only makes £1020 a minute! My standard fee is £30 an hour, so my time is worth just 50p a minute!

Even if the value of your time is measured in pence rather than pounds, it’s a good idea to try and understand how much your time is worth and how it compares with that of other people. You may find that you’re wasting time and missing business opportunities by doing routine jobs yourself instead of paying someone else to do them. The concept isn’t easy to get your head round, so here’s a couple of examples:

A plumber charges £75 an hour and is in constant demand, yet he’ll give up three or four hours of his time every month to do the books. In four hours he’s losing £300 in potential earnings and it could cost him £120 to get this job done!

So what is your time worth? Are you making the best use of your time or wasting it doing jobs that someone else could do for less?

The above is a shortened version of a Blog written by Ruth Billheimer from My Paper Work, a Bradford based Virtual Assistant. To read the full article please click on the link below.

How much is your time worth? | My Paper Work.