Posts Tagged ‘clerical assistance’

The Need for Virtual Assistants: Why Superheroes Need Sidekicks ~ Virtual Assistant.

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Who needs a Virtual Assistant?

More and more people are becoming familiar with the term “Virtual Assistant” or “VA” but who actually needs one? The answer is simple, anyone who owns a business!

Hiring a full or part-time employee can be expensive and many small businesses cannot afford them, however this doesn’t mean they don’t need one. In today’s tough economy it is even more important to spend time on building your business and providing excellent customer service to keep the business and clients you already have. We all know there are only so many hours in the day and it is often impossible for everything to be done by one person, especially those seemingly mundane, but important, daily admin tasks. This is when delegating to a VA can be a life saver.

So what type of business can benefit from the services of a Virtual Assistant? Small business owners, entrepreneurs, consultants, coaches and trainers, therapists, photographers, artists, journalists…the list is practically endless. There are so many small business owners who are overwhelmed with the amount of work they need to do to run their own business and need the help of an assistant.
Many business owners are unfamiliar with virtual administrative professionals and the services available. Some may feel that cannot afford one and continue to struggle with everything themselves, some may outsource to a variety of professionals rather than utilise the knowledge and expertise of one VA.

Why Hire a Virtual Assistant?

VA’s are your online, personal assistants who perform a variety of workloads including clerical, administrative and creative tasks such as:
• Schedule appointments
• Coordinate with clients, partners and other employees
• Screen and make calls
• Monitor emails
• Prepare reports and documents
• Update accounts and expenses
• Update blogs & websites
• Update client databases
• Create and send newsletters

VA’s are flexible with the length of service they provide as hours and requirements will differ from client to client and some VA’s will just specialise in specific jobs such as handling emails or incoming sales enquiries.

While a full or part-time employee is paid regardless of the amount of work given to them a VA is paid only when their services are needed. This means less expense to you because you are only paying for the time used to complete your work and not for any down time or coffee breaks!

Today’s technology and the speed that the internet gives us in the delivery and exchange of information means that communication today is as effective as face to face interactions. The internet continuously reaches new horizons and the world is becoming a smaller place which means that employment is not hindered by space and distance.

So why hire a VA? Because today’s technology means you can!

Channel Virtual Assistance

…when you need to cut your costs but not your service!

We are frequently being told by the government and economists that we are coming out of the recession and there’s an increase in economic activity. It will be interesting to see how the latest VAT increase is going to affect things as we are all anxious about our costs and everyone’s aim is to get back on track by cost cutting. One effective way is to sub-contract or outsource work to a third-party.

Outsourcing and contracting out is making its mark in the business world as more of us make the decision to delegate work outside our own companies. There are numerous reasons to sub-contract work: cost savings, focus on your core business objectives and more leisure time are just a few. Using the services of a Virtual Assistant is the best method to outsource your work load or projects.  Many of you will think that using a VA  is an extra cost to the business, but this is not the case. There are many ways in which a VA earns more for your business than the cost of hiring them, so when you need to cut costs, but not your service – a Virtual Assistant is the answer.

When you hire a VA there is no long-term commitment, so you can, not only reduce your payroll, you can also ensure that your work is completed within budget and as efficiently as by a full-time employee.

VA’s have a network of professionals and associates to help them so when you engage a VA you have access to this entire team, their expertise and knowledge. A full-time employee would not necessarily have this network behind them. You don’t need to hire a full or part-time individual to act as an office secretary because a VA can do this for you remotely. You don’t have to pay for office space, equipment, maintenance; salaries etc. as Virtual Assistants work from their own office and use their own equipment.

Cost wise, it makes sense to outsource your projects and business admin as this is the best way to cut down on costs without cutting down on your service, and you can focus growing your business.
Benefits to hiring a Virtual Assistant

• You do not need to provide office space or equipment
• Gives you the time to focus on your strengths and core business objectives
• As VA’s are not employees, you will not have to deal with taxes or benefits
• VA’s are committed to your success so that you continue to use their services
• You do not need to pay for any training
• You will be more productive and accomplish more
• Routine tasks can be outsourced and left in capable hands

A great thing about VA’s is that they are able to help you get your business running smoothly, whether you are a small, large or a growing business. They will be able to take some of the burdens off your shoulders and allow you to focus on what you do best.

It’s all about cost-effective delegation, so do what you do best and delegate the rest!

Caroline Brett, Channel VA

“Virtual assistants are independent contractors who (from a remote location, usually their home or office) support multiple clients in a variety of industries by providing administrative, creative, and technical services.” International Virtual Assistants Association

Virtual Assistants or VA’s have been around since the early 1990’s and despite being a growing industry I am still surprised to find that it is still relatively unknown. When asked what I do I reply “A Virtual Assistant or VA”. I either get “Wow, that’s great” or more often than not a completely blank look along with a prod in the arm and “you don’t look very virtual to me”!

So now I tend to give the reply “I provide administrative services and support to companies, entrepreneurs and busy professionals” which seems to sum it up in. People are often unaware of the technology which makes it possible for VA’s to do their jobs and not be positioned in someone else’s office. I am constantly amazed by what’s out there, free and subscription based, which makes my work life as a VA easier and possible.

So, Virtual Assistants or VA’s are professional people who support businesses with the administration, clerical, technical, marketing, creative and day-to-day operations. VA’s are independent contractors, not employees and do the same work as office based staff, not in your office but their own. They only charge for the time spent on your work so you’re not paying for office space & equipment, tax & NIC, coffee breaks, holidays and time off when ill!

At the end of the day, there must be plenty of jobs that you would like to move off your desk to that of an assistant. Some businesses do not need a full-time assistant, so the answer is using the services of a Virtual Assistant. Think about the daily, weekly or monthly tasks which you either dislike doing, haven’t got the time to do or just don’t know how to do. If you work out how much time you spend on these tasks you’ll see that your time is best utilised concentrating on the core aspects of your business. Think about the time you spend doing some of the following: database management, bookkeeping, blogging, social media marketing, website updates, marketing support, handling emails, arranging appointments, research and much more

It’s all about cost-effective delegation, so do what you do best and delegate the rest!

Caroline