Posts Tagged ‘Small businesses’

The more your business grows, the more administrative tasks you have; the more time you spend on administrative tasks, the less time you have to generate new business.

How much is your time really worth? More than it costs to use a Virtual Assistant?

Time is your most valuable asset because it is your responsibility to generate new revenue for your business. Your second most valuable asset is your VA!

Doing small and often trivial administrative chores yourself does not really add value to your business and the sensible solution is to delegate those less profitable tasks by hiring someone more than capable of carrying them out, but whose hourly rate is somewhat less than your real financial worth. So what’s stopping you?

You may have a multitude of reasons that prevent you from hiring a full-time personal assistant. You may not need a full-time, or even part-time employee but just require someone for occasional or limited secretarial services. Then there are the employers responsibilities, employees are entitled to sick pay, maternity leave and paid holiday and often seek generous benefits packages. It is estimated that the true cost of an employee is over double and often up to triple the cost of their annual salary in terms of benefits and liabilities.

Significant for some potential employers is also the loss of privacy and space – are you working from home or have limited office space? You may not want an employee working from your home or simply not have the room for an additional employee in your office or all the equipment they may need.

Wouldn’t it be perfect if you had a business assistant that was always ready to work for you, but only when you need them? Providing administrative services from their own home or office, using their own equipment?  Meet the Virtual Assistant (VA), an invaluable work force that provides a practical solution for small businesses owners. A VA frees up your valuable time so you can concentrate on the important things that only you can do in your business.

There is no need to share office space or even for your VA to live in the same town or city. Work assignments are communicated through email; telephone, fax or post and web-based tools such as instant messengers and online calendars and planners are also often used as a means of keeping in touch.

Because your VA is self-employed, and invoices you only for the actual hours worked or by tasks completed, and is dependent on referrals and steady work flow from existing clients, she/he can be the perfect solution for a busy small business or entrepreneur. When you hire a VA you get all the benefits of outsourcing – no employer liabilities, tax and benefits issues, along with knowing you have someone to whom you can delegate.

You can easily justify a virtual assistant in terms of your greater productivity and your greater efficiency. You need to be the leader in your business and your VA will insure that you focus on what is important, rather than urgent. Your VA can also lend “size” to your company, which will impress potential clients.

As more and more businesses move their marketing and communications to the Internet, VA’s are becoming the obvious solution to staffing issues. For an hourly fee often less than the real cost of employees, businesses can take advantage of professional assistance and a variety of skills at the click of a mouse.

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Karen Leland: Does Your Small Business Need a Virtual Assistant?

When is the right time to hire a virtual assistant?| CanDoCanBe

Doing your homework before you hire a Virtual Assistant can turn the vision into a reality. The notion of hiring a Virtual Assistant may seem too good to be true, however the following steps will get you on the right track to finding the right VA for you and it  will save you time and money when you do start looking!

As business owners themselves, Virtual Assistants are also professionals with experience in running a business so are understanding of your needs. Although some Virtual Assistants will specialise, they also have skills in many other areas so you will want to understand and appreciate what skills are most valuable to you.

If you follow these steps, the benefits will become obvious!

  • Write down the tasks you perform each day. You may want to do this over a week or two. Write down everything; checking email, calling customers, advertising, etc.
  • Go through your list and determine everything that is repetitive or can be considered a process, and create a new list.
  • As you perform each task on your list, document the steps as they are performed, from start to finish.
  • Create an “Actions” document for each task. This will increase your confidence that things will be done the way you want them to be done when you hand them over.
  • Make a new list of all the things you should be doing but can’t seem to find the time, and the projects that you lack the necessary skills to complete. It may be organising your inventory, getting your first website online, updating content, contacting previous customers, getting started with and running your Social Media Marketing or researching new opportunities.
  • Go through your “To Dos” and determine the types of experience needed to complete your projects (i.e. internet research, web design, customer service skills, etc.).

Now that you have all your processes documented, and you know the skills that you are looking for, you are ready to find a VA that fits your needs.

Virtual Assistant for marketing and business administration – When to consider outsourcing.

Are Virtual Assistants The Key To Economic Recovery? – NASDAQ.com.